The Best Offshore Recruitment Services for Canadian Companies in 2025

A lot of businesses in Canada are still having a tough time finding skilled workers. Nearly 1 in 10 have cited it as their biggest challenge. Industries facing significant hiring difficulties in the country include healthcare (hospitals and clinics), manufacturing (factories), and administrative support services.

Bigger companies are struggling even more than smaller ones, and while the job market has gotten better since the pandemic, hiring and keeping great employees is another headache Canadian businesses need to deal with.

For these reasons, more and more businesses are turning to offshore recruitment services to fill the gap. In this blog, we’ll break down what these services are and how you can find the right partner to help you hire virtual executive assistants for your Canadian business.
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What Offshore Recruitment Services Offer to Canadian Businesses

Thinking about hiring remote workers? Many companies in Canada already do this to save money and onboard top talent. 

Offshore recruitment firms offer a range of solutions to hiring challenges that Canadian businesses face today. At first glance, in-house recruitment may seem more affordable, but it's actually the opposite when you factor in everything that goes into hiring local talent.

Here are services offshore staffing companies can help you with:
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Full-cycle recruitment

A full-cycle recruitment is the entire process of hiring a new employee. Here are the basic steps often included:

1. Planning and job posting: First, define the role, write a clear job description, and post it on job boards or platforms where the right candidates will see it
2. Sourcing candidates: Next, actively search for potential hires through job sites, social media, and referrals
3. Screening and shortlisting: Go through resumes, conduct initial interviews, and narrow down the best candidates for the job
4. Interviewing: Now, it’s time for in-depth interviews to assess each candidate’s skills, experience, and whether they’d be a great fit for the team
5. Hiring and job offer: Once you’ve found the right person, extend a job offer, discuss salary and benefits, and finalize the hiring details
6. Onboarding: Finally, welcome the new hire, help them get settled, complete paperwork, and start training so they can hit the ground running

When partnering with a remote staffing firm like MultiplyMii, it’s important to understand their process for matching you with the right talent. A good firm will take the time to assess your specific needs, carefully screen candidates, and ensure you’re hiring the best fit for your business. The right approach saves you time, reduces hiring risks, and helps you build a strong, reliable remote team.
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Employer of Record (EOR) services

An Employer of Record (EOR) is a company that helps businesses hire workers in other countries without setting up a local office. 

The EOR officially employs the worker on behalf of the business, handling things like payroll, taxes, and legal requirements. This way, companies can hire talent from countries like the Philippines without worrying about compliance and local labor laws.
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Talent onboarding & training (H3)

Did you know that onboarding properly can boost employee retention by 82%? As long as it’s done correctly, of course!

Onboarding is welcoming new employees and setting them up for success. This includes handling paperwork, making introductions to the team, and walking them through their responsibilities, company policies, and expectations. This process requires time and resources, and depending on its length and complexity, it can cost up to CAD 5,000 per hire. At the same time, onboarding is also tied to training, with costs averaging CAD 1,483 per person.  
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HR & performance management

Another common concern that holds businesses back from remote hiring is managing remote employees. For traditional companies, this might feel overwhelming. But with today’s technology, it’s not only possible—it’s easier than ever.

Your offshore staffing partner can handle many aspects of remote employee management, from task oversight to payroll and benefits administration. They can also take care of employee engagement and performance tracking, ensuring your team stays productive and motivated. 

By working with experts like MultiplyMii, you can focus on growing your business while they handle the details of managing and supporting your remote team.

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How to Choose the Right Offshore Recruitment Provider
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There are plenty of remote staffing firms out there, but how do you know you're choosing the right one? Here are some steps to help you find the best partner for your remote staffing journey.
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1. Identify specific hiring needs

Before reaching out to a staffing firm, get clear on what you actually need. Are you looking for full-time employees who’ll be an extension of your team? Do you need part-time specialists for specific tasks? Or do you have a short-term project that requires experts for a few months?

A good staffing partner will ask you these questions, too, but knowing your needs upfront will save time and ensure you’re looking in the right direction. 

The more specific you can be, the better your staffing firm can match you with the right candidates.
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2. Evaluate the provider’s industry expertise

Not all staffing companies are built the same. Some focus on tech roles, others specialize in administrative support, and some are better for customer service or logistics. If you need remote executive assistants, for example, working with a staffing company that primarily recruits developers might not be the best fit.

Industry experience matters because it means the staffing firm understands the challenges and skill sets required for your specific roles. They’ll have a better idea of what makes a great candidate and can filter out applicants who don’t meet your expectations.
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3. Assess their recruitment process

A structured hiring process is one of the biggest indicators of a quality staffing firm. You want a partner that doesn’t just send over random resumes but actually vets each candidate.

Ask them:

• How do you screen candidates?
• Do you conduct background checks?
• What skills tests do you use?
• Do you assess cultural fit as well as qualifications?

A reputable staffing company will have a solid process in place and should be able to explain how they ensure the quality of hires. Take MultiplyMii’s recruitment process as a good example!
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4. Check compliance & EOR capabilities

Hiring employees in another country like the Philippines comes with its own set of legal and financial requirements. You don’t want to deal with complicated tax laws, payroll systems, or labor regulations on your own.

A good remote staffing partner should:

• Take care of employment contracts
• Handle payroll and benefits
• Ensure compliance with local labor laws
• Manage tax reporting

This is where an Employer of Record (EOR) can be helpful. Some remote staffing firms offer EOR services, which means they legally employ the worker on your behalf. This saves you from the legal headaches of international hiring.
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5. Review scalability & flexibility

Your hiring needs today might not be the same six months from now. You might need to hire another virtual assistant outside of Canada as your business grows or scale down if things slow down.

A good staffing partner should be able to adjust to your needs. Can they help you quickly hire more people when demand spikes? Do they offer flexible contracts? Can they support different time zones and work shifts?

Scalability matters because you want a long-term partner who can grow with your business.
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6. Compare cost structures

Let’s talk about money. One of the biggest reasons businesses choose remote staffing is to reduce costs, but you need to know exactly what you’re paying for.

Ask about:

• Salary expectations for different roles
• Service fees and hidden costs
• Payment terms and contract structures

Some firms charge a flat monthly rate, while others take a percentage of the employee’s salary. Some include HR support, while others charge extra for it. 

Make sure you understand the full breakdown so you can budget properly.
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7. Request a trial

Wouldn’t it be great if you could test out a remote staffing provider before committing long-term? Some companies, like MultiplyMii, offer a guarantee to replace talent should they not be the right fit for you.

This allows you to:

• See if the candidate meets your expectations
• Test how well the staffing company manages the hiring process
• Ensure the cultural fit before committing to a full-time contract

If a staffing company offers this option, it’s a great sign that they stand by their hiring process and believe in the quality of their candidates.
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8. Gather feedback & optimize

Hiring doesn’t stop once you onboard a new employee. A successful remote staffing partnership requires ongoing communication, feedback, and adjustments.

Regularly check in on:

• The performance of your remote employees
• The level of support you’re getting from the staffing company
• Any changes in your business needs

If something isn’t working, don’t be afraid to discuss it with your staffing provider. The best ones will listen to your concerns and make necessary adjustments.

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Gain a Smarter Hiring Strategy for Your Growing Business

Struggling to find the right people for your team?

At MultiplyMii, we make hiring easier. With our proven recruitment strategy, we’ve helped businesses connect with the top 2% of Filipino talent while cutting labor costs by up to 70%. Whether it’s a Filipino virtual assistant or another specialized role, we can help you build a high-performing remote team.

Ready to start? Book a FREE consultation with our team today!

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