Legal Billing Specialist

A Legal Billing Specialist manages the billing and invoicing operations within a law firm or legal department. 

They are crucial in ensuring that all legal services are accurately tracked, invoiced, and compensated. They are vital in managing the firm's revenue cycle and maintaining healthy client relationships by providing clear and precise invoices.

The primary responsibility of a Legal Billing Specialist is to generate accurate and timely invoices for legal services. This involves a detailed understanding of the services rendered, such as tracking billable hours, understanding the rates applied, and managing disbursements and expenses related to cases. 

They frequently interact with attorneys to verify and clarify billing details. They also handle client inquiries related to invoices and resolve any disputes or discrepancies. 

Additionally, they monitor accounts receivable, process payments, and work closely with the accounting department for accurate financial reporting. 

The role demands a strong understanding of legal terms and procedures, excellent attention to detail, and proficiency in using billing software commonly used in the legal industry.

Are you a detail-oriented professional with a strong understanding of legal billing processes? 

Work with us as a Billing Specialist and become an essential part of our legal finance team!

Maximize your expertise in legal billing software, invoicing procedures, and client billing guidelines to accurately process and manage legal invoices. From reviewing attorney time entries to preparing and verifying invoices, your skills will contribute to timely and accurate billing processes. 

Be part of a collaborative environment where your proficiency in legal billing significantly impacts our organization's financial operations and client satisfaction!

• Ensure the accuracy and completeness of client invoices, statements, and timesheets.
• Resolve billing disputes and address client inquiries in a timely and professional manner.
• Develop and document billing procedures and systems to streamline the billing process.
• Implement comprehensive bill-back processes to track and allocate expenses.
• Serve as the primary point of contact for all billing-related inquiries.
• Train and support attorneys, staff, and other billing personnel on billing processes and software.
• Maintain regular communication with clients to ensure timely payment and address billing concerns.
• Monitor revenue cycles, identify potential issues, and take appropriate actions to mitigate risks.
• Manage client environments from initial setup to ongoing maintenance.
• Analyze billing rejections, denials, and past-due accounts, and work to resolve outstanding issues.
• Generate and analyze reports to identify areas for improvement and optimize billing processes.
• Provide guidance and prioritize data entry to ensure accuracy and efficiency.
• Stay updated with changes in legal billing regulations and incorporate necessary updates into billing practices.

• Timely and accurate processing of client invoices, resulting in improved cash flow.
• Efficient transition of client billing information and processes.
• Positive client experience with billing records and prompt resolution of billing disputes.
• Enhanced revenue cycles and reduced billing errors.
• Improved organization and accuracy of billing records.

• Bachelor's degree in Accounting, Business, or a related field.
• Minimum of 3 years of experience in legal billing, preferably in a law firm or legal department.
• Proficiency in billing software, invoicing systems, and accounting software.
• Strong understanding of legal accounting and financial terminology.
• Excellent organizational and time management skills.
• Strong problem-solving and critical thinking abilities.
• Excellent customer service and communication skills.