HR Admin Assistant (Finance)

An HR Admin Assistant supports the HR function in a finance-focused organization by handling essential administrative and operational tasks. This role ensures HR processes run efficiently and accurately, in full compliance with company policies and regulations.

In finance environments, HR Admin Assistants manage administrative HR tasks that ensure compliance, organized workflows, and operational efficiency. They support HR managers with documentation, data management, and employee coordination, keeping records accurate, up to date, and easily accessible.

They also act as a reliable point of contact for employees on basic HR inquiries, providing timely, organized support that helps internal teams focus on strategic priorities.

Join our team as an HR Admin Assistant and become a key player in keeping our HR operations running smoothly and efficiently!

In this role, you’ll take ownership of essential HR functions, including managing employee records, coordinating onboarding processes, handling compliance documentation, and supporting HR reporting. Your work ensures that people processes are accurate, organized, and aligned with both business objectives and regulatory standards.

You’ll be the go-to person for HR coordination, supporting HR managers and internal teams with timely, reliable, and detail-oriented administrative support. By keeping workflows seamless and records precise, you’ll directly contribute to the organization’s ability to attract and develop top talent while maintaining operational efficiency.

• Maintain accurate and up-to-date employee records and HR databases.
• Assist with onboarding and offboarding coordination.
• Prepare and manage HR documentation, contracts, and policy acknowledgments.
• Support payroll processing and benefits administration coordination.
• Track employee attendance, leave records, and timesheets.
• Assist with recruitment administration, including interview scheduling.
• Ensure HR files comply with legal and internal requirements.
• Respond to basic HR inquiries for employees in a timely manner.
• Support performance review and appraisal documentation.
• Assist with HR reporting and data compilation.
• Coordinate training sessions and maintain training records.
• Support compliance audits and internal HR reviews.
• Assist with employee engagement activities and initiatives.
• Coordinate communication related to HR policies and updates.
• Provide general administrative support to the HR team.

• Improved accuracy and organization of HR records.
• Supported smooth onboarding and employee transitions.
• Ensured compliance with documentation and record-keeping standards.
• Reduced administrative workload for HR managers.
• Enhanced employee experience through timely HR support.

• Bachelor’s degree in Human Resources, Business Administration, Finance, or related field.
• Experience in an HR administrative or support role is preferred.
• Strong organizational skills and attention to detail.
• Knowledge of basic HR processes and documentation.
• Ability to handle confidential information with discretion.
• Proficiency in HR systems and Microsoft Office or Google Workspace.
• Strong communication and coordination skills.
• Ability to manage multiple administrative tasks efficiently.