Change Order Coordinator

A Change Order Coordinator manages the process of handling modifications to project agreements, ensuring that any adjustments to scope, budget, or timelines are documented and approved. In a remote setting, they serve as the primary liaison between clients, project teams, and stakeholders through virtual collaboration tools. 

They maintain seamless communication and organization, using project management software to track changes and approvals. Their role is essential to prevent delays, reduce misunderstandings, and align projects with client expectations.

Change Order Coordinators assess requested changes, analyze their impact, and coordinate approvals, ensuring smooth implementation. Working remotely, they use digital platforms to document changes, share updates, and notify relevant teams across time zones. They follow a structured workflow to approve changes while communicating updates through email, video calls, and online project boards. 

Remote Change Order Coordinators utilize cloud-based tools to store change order documentation, track real-time project progress, and stay aligned with all team members and stakeholders, regardless of location.

Are you ready to play a pivotal role in keeping construction projects on track? Join us as a Change Order Coordinator, where your expertise will drive the seamless coordination of project changes in the fast-paced construction industry!

In this role, you’ll manage the process of change orders, ensuring all project modifications—whether in scope, schedule, or budget—are meticulously documented, approved, and communicated to the team.

As the central point of contact for project changes, you’ll leverage your organizational skills and industry knowledge to keep every project running smoothly, with minimal disruption and maximum transparency.

Collaborating closely with project managers, contractors, and clients, you’ll set protocols for change order requests, streamline approval processes, and ensure that all parties stay aligned, meeting milestones without a hitch.

• Receive, review, and process change orders from project managers and clients.
• Collaborate with various stakeholders to gather necessary information for change orders.
• Analyze the impact of proposed changes on project timelines, budgets, and resources.
• Maintain accurate records of all change orders and related documentation.
• Communicate effectively with project teams to ensure understanding and implementation of change orders.
• Monitor and track the status of change orders throughout the project lifecycle.
• Address any issues or conflicts related to change orders and facilitate resolutions.
• Provide regular updates to project managers and senior leadership on change order status and trends.
• Identify areas for process improvement and efficiency in change order management.
• Ensure compliance with company policies, contract requirements, and industry regulations.
• Assist in preparing reports and presentations on change order activities.
• Conduct post-project evaluations to assess the effectiveness of change order processes.
• Coordinate with finance and accounting teams to track and reconcile change order costs.
• Support project closeout activities by ensuring all change orders are properly documented and archived.
• Stay informed about industry trends and best practices related to change order management.

• Reduced change order processing time by X%.
• Minimized cost overruns through effective change order management.
• Ensured timely approval and implementation of change orders to prevent project delays.
• Maintained a change order accuracy rate of X%.
• Improved overall project efficiency and client satisfaction.
• Enhanced communication and collaboration among project teams regarding change orders.
• Contributed to the successful completion of projects within budget and schedule.

• Bachelor's degree in Construction Management, Engineering, or related field.
• Minimum of X years of experience in construction project management or change order
• coordination.
• Proficiency in construction management software and tools.
• Strong analytical skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to work effectively in a fast-paced and dynamic environment.
• Knowledge of construction industry regulations and standards.
• Advanced problem-solving and decision-making capabilities.
• Demonstrated adaptability to changing project requirements.
• Certification in project management or related field is a plus.