Accounts Payable/Receivable

An Accounts Payable/Receivable Specialist focuses on managing the money that comes in (accounts receivable) and the money that goes out (accounts payable) of the company. 

These specialists play an essential role in maintaining the financial health of a business. Their keen eye for detail helps them spot discrepancies and irregularities in financial documents, thus ensuring accurate financial records. 

They have a strong understanding of the company’s financial operations, ensuring that all transactions are accurately recorded and processed promptly.

The essential duties of an Accounts Payable/Receivable Specialist include processing payments and invoices, reconciling accounts payable and receivable, and managing outstanding accounts. They also prepare and review financial documents, ensure the accuracy of financial information, and resolve any discrepancies and issues that arise. 

They are responsible for monitoring and ensuring payment deadlines, responding to inquiries from vendors and customers, and preparing and submitting sales tax returns.

Join our finance team as an Accounts Payable/Receivable Specialist and be at the heart of our financial operations! 

Manage payments, invoices, and collections precisely, ensuring seamless financial transactions contributing to our organization's success. 

If you have a solid working knowledge of accounts payable/receivable processes, excellent problem-solving skills, and the ability to adapt quickly to changing circumstances, then this opportunity is for you.

Be part of a collaborative team that values your expertise and offers growth opportunities!

• Process payments and invoices, ensuring accuracy and adherence to company policies and procedures.
• Reconcile accounts payable and receivable, resolve discrepancies, and address outstanding balances.
• Monitor and manage outstanding accounts, proactively following up on overdue payments and coordinating with relevant stakeholders.
• Prepare and review financial documents for accuracy and completeness, such as invoices, purchase orders, and payment vouchers.
• Review and verify vendor records, ensuring compliance with contractual terms and conditions.
• Ensure the accuracy of financial information by conducting regular audits and reconciliations.
• Resolve discrepancies and issues related to accounts payable/receivable, working collaboratively with internal teams and external parties.
• Prepare reports for management, providing insights on cash flow, aging balances, and financial performance.
• Maintain organized filing systems, ensuring easy retrieval and compliance with record-keeping requirements.
• Monitor and meet payment deadlines, coordinating with internal teams and external vendors.
• Respond to inquiries from vendors and customers regarding billing, payments, and account information.
• Prepare and submit sales tax returns in compliance with regulatory requirements.
• Investigate and resolve payment discrepancies, coordinating with relevant stakeholders to ensure timely resolution.
• Assist in preparing annual budgets and providing input on accounts payable/receivable projections.

• Streamlined accounts payable/receivable process, improving efficiency and accuracy.
• Accurate financial documents and records, enabling reliable financial reporting.
• Timely payments to vendors, maintaining positive relationships, and minimizing late fees.
• Accurate and current financial records, facilitating informed decision-making.
• Improved process for resolving payment discrepancies, ensuring prompt and satisfactory resolution.

• Bachelor's degree in Accounting or a related field.
• At least five years of experience in accounts payable/receivable or a similar role.
• Knowledge of accounting software, such as QuickBooks, and proficiency in Microsoft Office applications.
• Excellent written and verbal communication skills, with the ability to effectively communicate with internal and external stakeholders.
• Strong organizational and problem-solving skills, with keen attention to detail.
• Ability to work independently and collaboratively as part of a team.
• Proficient in time management, capable of meeting deadlines and prioritizing tasks.