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Best Remote Staff Management Tools To Boost Your Team’s Efficiency

Best Remote Staff Management Tools To Boost Your Team’s Efficiency

Remote staff management can be difficult in many ways. Managers have one big challenge to conquer: to keep the workforce efficient and productive at all times.

On top of that, bridging the virtual gap between you and your employees can also be a huge struggle. Creating and nurturing a healthy work environment doesn’t always come easily for everyone.

What’s the solution? 

Take advantage of technology!

Remote tools have proven time and again how technology can improve the workplace and help business owners become effective remote managers. And in this blog post, we’ll share all the tools you need to achieve that!

10 Essential Remote Staff Management Tools

From team collaboration to employee productivity, use these programs for a more efficient, organized, and healthy remote work experience!

Project Management Tools

Effective project management is key to managing your remote team well, and these tools will help you with that!

  1. ClickUp

ClickUp is an all-in-one remote tool with hundreds of features customizable for any work or project. And it’s free! 

This cloud-based project management software lets you manage everything from tasks and objectives to documents, chats, etc. You can seamlessly delegate tasks and keep track of projects with status indicators, alerts, prioritization tags, and more!

You can customize these features according to your workflow, operations, or personal preferences. Its high scalability and usability also make it suitable for small and large businesses alike.

  1. provides a comprehensive groupware for remote staff management. Its project management platform lets you choose from various views to visualize your projects: Kanban Boards, Gantt, Calendar… whichever suits your team well.

Delegating tasks is easy – just create subtasks, checklists, and timelines! There’s also a built-in time tracking tool to log work hours and create timesheets. 

You can also power up’s features by integrating third-party productivity tools such as Google Calendar, Shopify, Slack, Outlook, the list goes on!

Collaboration Tools

These programs are designed to facilitate collaborative tasks like file sharing, word processing, document management, and more!

  1. Google Workspace

Google Workspace, or G Suite as we know it, offers an extensive collection of office and business applications. We’re talking productivity and collaboration apps, analytics tools, and cloud storage – a remote work staple!

Here are its most useful programs: 

  • Gmail - email service provider
  • Google Docs - word processing application
  • Google Sheets - spreadsheet management tool
  • Google Slides - presentation software
  • Google Drive - cloud storage

These web-based apps are readily accessible and affordable – a remote staff management essential, indeed!

  1. PandaDoc

PandaDoc is your go-to software if you want to streamline your paperwork. This web-based document management program is one of the most convenient remote tools for storing, tracking, and managing files online. 

Plus, you can use its digital signature functionality to place legally-binding electronic signatures. Contracts, agreements, and proposals – files that need to be signed – can be sealed in an instant! 

What about collaboration? On PandaDoc, your team will be able to share documents and communicate via commenting and activity logging.

Team Communication Tools

Good remote staff management is all about constant and effective communication. Integrate these apps into your workflow to ensure everyone in the team is on the same page!

  1. Slack

Slack is a free and feature-rich messaging application that brings your team together. Here, you can get all your remote workers on board and create channels. 

These are organized and segmented spaces where specific users can discuss and collaborate. Its file sharing features are a handy tool for that! This is particularly useful for companies with multiple teams and departments.

You can also integrate your existing work apps into the software and leverage its automation features. With Workflow Builder, you can automate repetitive tasks that eat your employees’ time!

  1. Zoom

Zoom is one of the most widely-used remote tools for video conferencing. Its popularity skyrocketed during the COVID-19 pandemic, where virtual meetings became the norm for most offices.

It provides a simple and straightforward platform for hosting and attending video meetings. During sessions, users can share their screen for presentations, send messages in the Chat window, send reactions, and record the meeting for future reference. 

Whether it’s a quick Daily Huddle or a long planning session, Zoom bridges the virtual gap between you and your workmates!

Productivity Tools

From logging work hours to creating mind maps, these remote tools will help you maintain productivity and efficiency within your business.

  1. Time Doctor

Time Doctor lets you record your employees’ working hours via a desktop app. By keeping track of the time spent working on a task or project, you can easily measure performance even if employees are working miles away from you.

It has a handful of remote staff management tools, too! In just a few clicks, you can create and assign tasks to your team members.

On top of the recorded timesheets, Time Doctor also delivers daily, weekly, or monthly productivity reports to help you track progress. 

  1. Miro

Miro is a visual collaboration platform for ideating projects, creating frameworks, setting timelines, and more. Its online whiteboard lets users create mind maps through flowcharts, graphs, and other data visualization tools.

You don’t need to start from scratch, either. There are pre-loaded templates, smart frameworks, and widgets to make mind mapping easier.

Its infinite canvas provides a limitless space to get those creative juices flowing!

  1. Canva

Canva is a free, easy-to-use, and accessible graphic design tool for creating quick yet professional-looking designs. Plus, your team of graphic designers and other collaborators can get on board and work on the designs easily!

This web-based program is a handy tool for creating marketing and advertising materials remotely, as multiple team members can create and edit projects from anywhere.

  1. WorkTango

WorkTango helps remote managers improve employees’ experience holistically. Yes! Even with a virtual office, you can still empower your team and foster great relationships with each of your workers.

This app helps you increase employee engagement by improving company culture. Tools like recognition, rewards, employee surveys, and insights are great ways to inspire and motivate your remote workforce!

How to Keep Your Remote Workers Happy and Efficient

Speaking of motivation, one of the most important aspects of remote staff management is maintaining a healthy and happy work environment. That, while increasing your employees’ efficiency.

How do you hit two birds with one stone? Here are some ideas!

  • Host Games and Activities

Keeping your workers engaged is among the most effective employee retention strategies. It can be as simple as hosting weekly games, coffee breaks, or quick catch-up sessions via Zoom. If possible, you can also organize face-to-face meetups to strengthen their bond and improve team dynamics!

  • Conduct Alignment Sessions

Aligning your teams and redirecting them towards a common goal and vision will enhance efficiency by a mile. Strategic planning activities like L10 meetings, for example, are great for keeping everyone on the same page and developing strategies for future projects.

  • Offer Incentives

Nothing beats rewarding your employees for their valuable contributions! From giving away performance bonuses to handing out special thank-you gifts, you can boost your employee morale and keep them motivated!

Manage Your Remote Team Seamlessly

It’s evident how remote work changed the global workplace and opened up opportunities for companies to scale and improve their business models. While

remote staff management still takes a lot of work, these tools will help you navigate the remote work culture much easier.

But you don’t have to do it yourself! With MultiplyMii, you can reduce all the time-consuming and tiring tasks of managing a remote workforce. Need help recruiting, managing, and retaining your remote employees? Talk to us today!

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