Best Remote Team Management Tools For 2023

In today's digital age, remote work has become a prevalent trend. Since its rise, 16% of companies worldwide have gone fully remote. This development only shows the importance of remote team management tools. As more companies embrace remote work, they rely on tools for collaboration and communication. 

Remote staff management can be difficult in many ways. Managers have one big challenge to conquer: to keep the workforce efficient and productive at all times.

On top of that, bridging the virtual gap between you and your employees can also be a huge struggle. Creating and nurturing a healthy work environment doesn’t always come easily for everyone.

What’s the solution? 

Take advantage of technology!

Remote tools have proven time and again how technology can improve the workplace and help business owners become effective remote managers. And in this blog post, we’ll share all the tools you need to achieve that and more!

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Understanding the Importance of Remote Team Management Tools
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The shift to remote work in 2023

2023 marks a significant shift in the way businesses operate. With technological advancements, more companies are transitioning to distributed workforces. 

The benefits are evident–reduced costs, access to a diverse talent pool, and improved employee satisfaction. But remote team management has become crucial to ensure seamless operations and productivity.

Companies like yours can face unique challenges in managing your remote teams. While 68% experience fewer interruptions when working from home, finding ways to align your employees with your goals is important. 

For this reason, take a look at productivity and management tools. These are pivotal in bridging the gap between remote team members.
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The role of management tools in remote work

In remote work, management tools act as a lifeline. It enables your offshore remote teams to collaborate effortlessly and offer various features. It also provides a centralized platform for your team to connect. This helps ensure everyone is on the same page and working towards common goals.
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Real-time communication

Remote management tools provide various communication channels for your team members. It fosters effective communication, allowing discussion of ideas, feedback, and challenges.
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Project-tracking

56% of organizations find new software costs too high. But poor project management can cost you almost 12% of wasted resources. 

With efficient tools, you can easily assign tasks, set deadlines, and monitor progress in real-time. This ensures that projects stay on track and team members remain accountable for their deliverables. You can also generate reports to gain insights into team performance and identify areas for improvement.
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Task management

Remote management tools provide a centralized platform for team members to create, assign, and track tasks. It helps streamline workflows, avoid duplication of efforts, and ensure everyone knows their responsibilities. 

Task management features often include prioritization options and notifications to enhance team productivity and efficiency.
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Document management

These tools provide a secure and accessible platform for your team members to store, share, and collaborate on documents. It eliminates the need for cumbersome email attachments or physical document transfers. Remote teams can collaborate on projects and access important information whenever needed.

Remote management tools have revolutionized your offshore team's work in a remote setting. These have become indispensable, providing infrastructure and support for collaboration and project management. With these tools in place, you can overcome the challenges of remote work and harness its full potential.

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Evaluating the Best Remote Team Management Tools

Managing remote teams has become increasingly important in today's globalized and digital world. Having helpful tools is crucial for members across different locations and time zones. 
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Criteria for choosing the right tool

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When selecting remote team management tools, there are several factors to consider. 

• Ease of use is an important aspect. Your team needs tools that are intuitive and user-friendly. A simple tool can lead to clarity and productivity. 
• Scalability is necessary as your team can grow, and projects can become more complex. Get a tool that can accommodate your business’s increasing demands.
• Security is a top concern, especially when dealing with sensitive information. The tool you’re getting must provide robust security measures to protect your company data from unauthorized access. 
• Integration with other tools and platforms streamline workflows and enhance productivity. 
• Pricing is another important factor. Assess the tool's cost-effectiveness and ensure it aligns with your budget.

Assess your needs and align them with the functionalities offered by these tools. Evaluate the tool's ability to promote effective communication, task management, and collaboration. Considering these criteria, find the tool that suits your unique team requirements.

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Top 17 Remote Team Management Tools for 2023

As remote work evolves, many management tools have emerged. We’ll explore some of the leading options available.

Team management tools have become crucial to successful remote operations. Organizations rely on technology to facilitate collaboration and ensure productivity. With remote team management tools, you can enable your team to work seamlessly and efficiently, regardless of location.
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Team communication tools

Good remote staff management is all about constant and effective communication. Integrate these apps into your workflow to ensure everyone on the team is on the same page!
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Flock

Flock is a team collaboration and communication platform. It integrates channels, direct messaging, and video calls. Its productivity tools and app integrations enhance coordination and information sharing. 

Key features

• Team communication: Flock provides seamless communication through channels, direct messaging, and video calls.
• Integration capabilities: Flock's integration with various apps and tools enhances workflows by centralizing information and automating processes.
• File sharing and collaboration: Flock offers file sharing, collaborative document editing, and a unified platform for discussion.

Pricing

• Flock's pricing starts at $4.50 per user per month.
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Microsoft Teams

Microsoft Teams is a comprehensive collaboration platform. It empowers your members with integrated chat, video conferencing, and document sharing. 

Key features

• Integrated communication: Microsoft Teams combines chat, video meetings, and file sharing in a single platform.
• Document collaboration: Teams integrates with Microsoft 365 apps. It allows you to collaborate on documents in real-time.
• Customizable workspaces: Teams can create customized channels and tabs. It allows your team to tailor their workspace to match their projects.

Pricing

• Microsoft Teams’ business plans start at $4 per user per month.
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Slack

Slack is a real-time messaging and collaboration platform. It fosters seamless communication.

Key features

• Channels: Slack's channels allow you to organize conversations based on teams, projects, or topics. It keeps discussions focused and easy to follow.
• Integrations: Slack integrates with numerous third-party apps and services. The platform lets you bring important tools and information directly into your workspace.
• Searchable history: Slack archives all messages and files. It makes searching for and retrieving past conversations and shared content simple.

Pricing

• Slack’s monthly price starts at $7.25 per user.
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Zoom

Zoom provides seamless video conferencing and meetings for effective communication and collaboration. 

Key features

• Video conferencing: Zoom is known for high-quality video conferencing. Teammates can interact face-to-face, enhancing communication and fostering a sense of connection.
• Screen sharing: With screen-sharing capabilities, remote teams can collaborate during meetings, presentations, or troubleshooting sessions.
• Virtual breakout rooms: Zoom's breakout room allows members to split into smaller groups within a larger meeting. This is particularly beneficial for workshops and brainstorming sessions.

Pricing

• Zoom offers free plans. You can upgrade to Zoom's premium plans, starting at $14.99 per host per month.
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Project management tools

‍Effective project management is key to managing your remote team well, and these tools will help you with that!
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Asana

Asana simplifies remote team project management with task tracking, collaboration, and clear visualizations. Its customizable workflows enhance remote teamwork and task delegation. 

Key features

• Task management: Asana's task-tracking capabilities allow users to create, assign, and track tasks. It promotes clear accountability and effective project management.
• Project visualization: Asana's visual boards and lists help teams see progress at a glance. This promotes transparency and makes sure everyone is aligned.
• Collaboration: Asana offers features like comments, file attachments, and task discussions. Remote team members can work through this and share information efficiently.

Pricing

• Asana offers both free and premium plans. Its premium plans start at $10.99 per user per month.
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Basecamp

Basecamp enhances remote team coordination by offering a centralized platform for communication, task management, and document sharing. 

Key features

• Centralized communication: Basecamp offers a centralized platform for communication. It eliminates scattered emails and fosters clear discussions around projects and tasks.
• Project organization: Basecamp's project-specific setup helps your team to organize discussions, tasks, files, and schedules in one place.
• Document sharing: Basecamp provides a secure space for remote teams to share and collaborate on documents. The platform ensures everyone can access the latest information.

Pricing

• Basecamp's pricing starts at $15 per user per month. For unlimited users, it can cost up to $299 per month.
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ClickUp

ClickUp offers task management, goal tracking, and customizable views like lists, boards, and calendars. 

Key features

• Customizable workspaces: ClickUp offers versatile workspace customization. It allows remote teams to adapt the platform to their project management needs.
• Multiple views: ClickUp provides various views, like lists, boards, and calendars. This helps enhance visibility and flexibility in managing tasks and projects.
• Collaboration tools: ClickUp's collaborative features foster effective communication and teamwork among remote team members.

Pricing

• ClickUp’s pricing starts at $7 per user per month.
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Jira

Jira uniquely empowers remote teams with advanced project and issue tracking. Its robust reporting and integration capabilities enhance visibility and collaboration. 

Key features

• Advanced project tracking: Jira's robust project tracking capabilities empower remote teams to manage tasks, issues, and projects effectively.
• Collaborative workflows: Jira fosters collaborative remote teamwork through its interactive boards. It allows team members to collaborate on tasks and share updates.
• Customizable reporting: Jira offers extensive reporting and data visualization tools. It enables remote teams to gain insights into their work patterns and track performance.

Pricing

• Jira's pricing starts at $7.75 per user per month.
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Monday.com

Monday.com streamlines workflows through its customizable work platform, offering visual project tracking and collaboration. 

Key features

• Customizable workflows: Monday.com's flexibility allows you to create tailored workflows. It can match specific project management processes.
• Visual project tracking: With visual boards and timelines, Monday.com offers a clear visual of your progress.
• Automation and integration: Monday.com's automation features and integrations with other tools enable centralizing work processes.

Pricing

• Monday.com’s basic plan starts at $8 per user per month.
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Trello

Trello streamlines collaboration through its visual project management system.

Key features

• Visual project management: Trello's boards and cards provide a clear overview of tasks and projects. It makes it easy for teams to track progress and prioritize work.
• Customizable workflows: Trello's flexibility allows customized workflows. Members can adapt boards to match their processes and manage tasks according to their needs.
• Collaboration: Trello enables members to collaborate on tasks and projects by assigning cards, adding comments, and attaching files.

Pricing

• Trello's standard plans start at $5 per user per month.
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Collaboration tools

These programs are designed to facilitate collaborative tasks like file sharing, word processing, document management, and more!
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Airtable

Airtable offers a flexible database and spreadsheet tool for streamlined organization and collaboration. It has customizable templates, visual interfaces, and powerful data management capabilities.

Key features

• Collaboration and integration: Remote teams can collaborate through real-time editing, commenting, and app integrations.
• Flexible database: Airtable allows you to create custom workflows, project trackers, and collaboration tools.
• Visual interface: Airtable's visual grids and galleries provide a user-friendly way to organize and manage data.

Pricing

• Airtable’s plans start at $10 per user per month.
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Google Workspace

Google Workspace, or G Suite as we know it, offers an extensive collection of office and business applications.

Key features

• Real-time collaboration and co-editing: One of the most valuable features of Google Workspace is its seamless real-time collaboration and co-editing capabilities across applications like Google Docs, Google Sheets, and Google Slides.
• Integration and professional email: Google Workspace offers a powerful and familiar email platform with Gmail, allowing you to use a custom domain for your email addresses.
• Google drive and cloud storage: Google Drive provides a convenient and secure cloud storage solution for documents, files, images, and more.

Pricing

• Google Workspace’s plan starts at $5.40 per user per month.
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Notion

Notion uniquely serves remote teams with its versatile all-in-one workspace for notes, tasks, and documentation.

Key features

• Flexible workspace: Notion provides a versatile all-in-one workspace. Users can create notes, documents, databases, and more.
• Collaboration and knowledge sharing: Notion supports real-time collaboration. You can work on documents, share insights, and build a collective knowledge base.
• Customizable templates: Notion offers a range of customizable templates for different purposes. Its feature helps efficiently create structured workflows, project plans, and documentation.

Pricing

• Notion's Plus plan pricing starts at $8 per user per month.
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Slite

Slite uniquely caters to remote teams with its simple documentation platform. It has a structured format and tagging system to enhance communication and access to information. 

Key features

• Collaborative documentation: Slite enables teams to collaborate on notes and documents for knowledge sharing and joint content creation.
• Structured organization: Slite ensures that valuable insights and resources are accessible. It makes it easy to categorize and find information.
• User-friendly interface: Slite makes creating, editing, and accessing documentation easier with its interface.

Pricing

• Slite's pricing starts at $8 per member per month.
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Productivity tools

From logging work hours to creating mind maps, these remote tools will help you maintain productivity and efficiency within your business.
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Canva

‍Canva is a free, easy-to-use, and accessible graphic design tool for creating quick yet professional-looking designs.

Key features

• Collaboration and sharing: Canva allows multiple users to work on a design in real-time and share feedback. This is highly beneficial for teams and collaborative projects.
• User-friendly interface and tools: Canva's intuitive drag-and-drop interface makes it accessible to users with varying levels of design experience.
• Wide range of templates: Canva's extensive library of templates for various design types includes social media posts, presentations, posters, and more.

Pricing

• Canva has a free version. Other plans start at P299 ($5.27) per user per month.
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Clockify

Clockify is a valuable time-tracking tool for remote teams, allowing easy tracking of work hours.

Key features

• Time tracking: Clockify allows monitoring of work hours on tasks and projects.
• Project management: Clockify enables remote teams to organize tasks, track progress, and allocate time effectively.
• Reports and analytics: Clockify offers detailed reports and analytics. It provides insights into time usage.

Pricing

• Clockify offers a free version with basic features. Their other plans start at $3.99 per user per month.
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Hubstaff

Hubstaff offers a comprehensive time-tracking and productivity management solution. It has activity monitoring, screenshot capture, and time tracking features.

Key features

• Time tracking: HubStaff offers accurate tools that help monitor work hours, tasks, and productivity levels.
• Activity monitoring: HubStaff's activity monitoring feature provides insights into remote team members' work activities.
• Productivity analytics: HubStaff's productivity analytics offer data-driven insights on team performance.

Pricing

• Prices start at $4.99 per user per month (with a minimum of 2 users).

These are just a few examples of the top remote team management tools available in 2023. Each offers unique advantages, and you must select the one that best suits your requirements. 

With the right tools, foster efficient collaboration, enhance productivity, and achieve business goals.

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Tips for Implementing Remote Team Management Tools

Remote team management tools can transform your team's productivity and collaboration. This guide delves into valuable tips for implementing these tools successfully. 

These insights will help you make the most out of your chosen management tools.

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Train your team on new tools

Introducing new management tools requires proper training. Conduct workshops, create user manuals, and provide ongoing support for your members. This helps make sure that the entire team understands their functionalities and benefits. 
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Ensure smooth transition

Change can be challenging, and transitioning to new management tools is no exception. It is essential to communicate the reasons behind the change. Address any concerns and guide the team through a smooth transition process. Involving team members can minimize resistance to change.

Using remote team management tools can revolutionize your team's operations. Follow these practical tips for a successful implementation, and maximize productivity and collaboration. 

Enable your team to fully embrace the benefits of these tools for a more streamlined and efficient remote work environment.
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Get feedback

To implement remote team management tools successfully, it's crucial to encourage open communication and gather input from your team members. This makes sure that the chosen tools meet your remote workforce's changing needs.

You can go about it in various ways like:

• Feedback surveys
• Regular team meetings
• One-on-one check-ins

And once you've collected feedback, acting on it is crucial. Prioritize the most common or critical issues raised by your team, and work on how you can address them. This way, you establish that your team’s input matters, creating a work environment where everyone is heard.

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How to Stay Updated with New Tools and Features

Staying updated with new tools and features is crucial to remain competitive. Get valuable insights into the latest trends and offerings by: 

• Following industry experts
• Attending virtual conferences
• Actively participating in online communities

Remote team management tools enable efficient collaboration, communication, and project management. By understanding the importance of these tools, you can empower your remote teams and achieve success.

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How to Keep Your Remote Workers Happy and Efficient

Speaking of motivation, one of the most important aspects of remote staff management is maintaining a healthy and happy work environment. That, while increasing your employees’ efficiency.

How do you hit two birds with one stone? Here are some ideas!

Host games and activities

Keeping your workers engaged is among the most effective employee retention strategies. It can be as simple as hosting weekly games, coffee breaks, or quick catch-up sessions via Zoom. If possible, you can also organize face-to-face meetups to strengthen their bond and improve team dynamics!
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Conduct alignment sessions

Aligning your teams and redirecting them towards a common goal and vision will enhance efficiency by a mile. Strategic planning activities like L10 meetings, for example, are great for keeping everyone on the same page and developing strategies for future projects.
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Offer incentives

Nothing beats rewarding your employees for their valuable contributions! From giving away performance bonuses to handing out special thank-you gifts, you can boost your employee morale and keep them motivated!

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Manage Your Remote Team Seamlessly

It’s evident how remote work changed the global workplace and opened up opportunities for companies to scale and improve their business models. While remote staff management still takes a lot of work, these tools will help you navigate the remote work culture much easier.

But you don’t have to do it yourself! With MultiplyMii, you can reduce all the time-consuming and tiring tasks of managing a remote workforce.

With our expertise, we make the process so much easier for you. 

Adapt the new normal of remote work and unlock new levels of success for your business with MultiplyMii.

Book a FREE consultation with us today and start building your remote team.