Executive Assistant (Legal)

An Executive Assistant in the legal industry is a professional who provides high-level administrative support to attorneys, law executives, or legal teams within an organization. This role requires a strong understanding of legal terminologies, processes, and regulations and exceptional administrative skills. 

These professionals often serve as the clients' primary point of contact. They handle confidential documents and coordinate schedules and meetings for the executives they support. 

Their role goes beyond the routine administrative tasks as they often need critical problem-solving abilities, strong communication skills, and an eye for detail, especially given the high-stakes nature of the legal industry.

Legal Executive Assistants ensure smooth operations within a legal office or department. They manage executive schedules, organize meetings, prepare and proofread legal documents, and research various legal issues. 

They also play a crucial role in client relations, communication, and appointment coordination. Their job often includes maintaining and organizing digital and physical files, tracking case progress, and managing information flow within the team.

Be the right-hand partner to our dynamic team of legal professionals!

Join us as an Executive Assistant and navigate the fast-paced world of legal operations, utilizing your exceptional organizational skills to streamline processes, manage complex calendars, and facilitate efficient communication. 

You will professionally represent the Legal Executives to clients and other stakeholders and maximize your expertise in legal document administration and handling sensitive information. 

Your attention to detail and ability to multitask will contribute to our team's success and make a meaningful impact on our legal endeavors.

• Maintain an efficient filing system for legal documents and correspondences, ensuring accurate and organized record-keeping.
• Liaise with clients, third parties, internal departments, and external organizations on behalf of the Legal Executives, facilitating effective communication and coordination.
• Prepare and draft correspondences, legal pleadings, and other legal documents, ensuring accuracy and adherence to legal standards.
• Manage software systems and databases to track legal activities, including case updates, deadlines, and document versions.
• Oversee the production of legal documents such as contracts, agreements, and pleadings, coordinating with internal teams and external parties as necessary.
• Track and review all legal bills, documents, and payments, ensuring timely processing and accurate financial record-keeping.
• Monitor deadlines and ensure the timely filing of legal documents, maintaining compliance with regulatory requirements and court procedures.
• Research and analyze legal issues, providing well-informed advice and recommendations to the Legal Executives.
• Generate reports related to legal activities and audit documentation, maintaining accurate and up-to-date records.
• Prepare and coordinate documentation for corporate meetings or court appearances, ensuring thorough and organized materials.
• Create presentations and other written materials, contributing to the effective communication of legal information.
• Participate in meetings with clients, third parties, and other external organizations, assisting with coordination and note-taking.

• Safe and secure handling of confidential information, maintaining the highest level of confidentiality.
• Accurate and timely filing of documents, contracts, and other legal transactions.
• Reliable legal advice and support, contributing to effective decision-making and legal operations.

• Bachelor's degree in Law or a related field.
• At least three years of administrative experience in legal settings, demonstrating familiarity with legal document management.
• Highly effective organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office Suite, especially MS Word and Excel.
• Attention to detail and accuracy in handling legal documents and correspondence.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to multitask and work in a fast-paced, deadline-driven environment.
• Professionalism and the ability to handle confidential documents with utmost discretion.